How does Rio manage tasks?
Every task belongs to exactly one Area — Work, Home, a client. If you do not pick one, it lands in Inbox. A Project lives inside one Area; assigning a task to a Project also sets its Area. You look at one Area at a time.
Why filing beats a mega-list
A single list of every open loop is honest for about a day. After that, work and personal items compete for the same scan. Areas restore the split you already use in your head, without a second app.
Flat to-do list vs Areas
| Flat to-do list | Rio | |
|---|---|---|
| Where a task lives | One pile | One Area, always |
| Grouping | Tags, or nothing | Projects inside an Area |
| Capture | A form or a quick-add box | Conversation with the secretary |
| The board | Everything at once | One Area’s board |
| Best for | A short personal list | More than one role in one brain |
Bottom line: if your life has more than one lane, the list needs a place, not another tag.
How capture works
Tell Rio the work. It files the task. You see it on that Area’s board.
- Say it — include the Area or Project if you know it.
- Rio files it — missing Area becomes Inbox.
- You see it — open that Area. There is no combined “everything” board.
Who this is for
For people running a job and a side project, or work and a household, who keep losing items because they lived in the wrong list.
Related: AI personal assistant, daily planner, and how to organize your life. Guides: work and personal tasks in one place and tasks and calendar together.